Anglican Diocese of Bendigo|Parish Administration

Parish Administration

The administrative side of managing a parish ranges from property, finances and people. There are a range of documents to support parishes in carrying out the day to day operational functions of parish life.

Parish Archives

This booklet gives an overview of how to best store, preserve and manage parish records.

Added Wednesday March 22 2017

Parish Audit Policy

The Parish Administration Act 2010 (as amended) stipulates that certain financial records be retained, certain accounts be presented to the Parish, and that they be audited by an appropriate person. This policy explains what is required. Please also click here for the User Guide that accompanies the policy.

Added Monday September 06 2021

Parish Password Policy

Electronic files and emails in their many forms are essential for the running of day to day activities and the functioning of the Diocese.  Strong passwords are a vital and simple way of protecting electronic records. Current good practice suggests minimum standards for the complexity and age of passwords.

Added Wednesday October 23 2019

Property Projects Proposal

All building or property (capital) projects undertaken in the Diocese of Bendigo which are in excess of $5,000 and/or to be funded from monies held in Trust require the approval of the Diocesan Executive Committee (‘the Executive’).

Before you begin, please have the following documents ready to upload in either PDF (preferred), Word, or JPEG file types:

- Parish Council minute approving the proposal and which trust the funds are to be sourced (if applicable);

- Report outlining works to be done including summary and total costs;

- Quotes/invoices for the work; and

- Any other relevant documentation

Click here to fill out and submit a Property Project Proposal.   As we move to online forms, we'd appreciate you using the above link to submit your proposal, however, if you are having difficulty please access the PDF form to print off  in the link below.

Added Thursday May 30 2019

Reports to Executive Committee - Template

This Report Template must be completed and submitted to the Registry before the last Monday of the month. The form is to be accompanied by all relevant documentation, including a Parish Council minute recommending the proposal (i.e. it must have Parish Council support). Examples of reports that should come to the Executive for decision include:

  • All building or property (capital) projects undertaken in the Diocese of Bendigo which are (see Property Projects Template):
    • In excess of $5,000 and/or
    • To be funded from monies held in Trust and/or
    • Including a building contract
  • Signage on property
  • Proposals for Leases of property either as a Landlord (see information sheet) or a Tenant
  • Contracts of any kind
  • Memorandums of Understanding
  • Grant applications
  • Trust fund withdrawal applications of more than $5,000 (these must be accompanied by a completed Trust Fund Withdrawal Form)
  • A proposal to use trust funds in the short term, as part of a longer term “Parish Sustainability Plan”. (Parishes will have spoken to the Bishop, Archdeacon or General Manager/Registrar to arrive at this point).
  • Proposals to employ a person at the Parish (Parishes cannot employ people directly as they are not incorporated entities, all people must be employed via the Bendigo Anglican Diocesan Corporation)
All of the above require the approval of the Executive before being enacted.

Added Friday August 09 2019